Blog

Stop Paying Per-User Email Fees: The Small Business Email Solution That Actually Makes Sense

Let’s talk about something that’s probably irritating you right now: your business email costs. You started with just yourself - maybe a free Gmail account or a modest $6/month Google Workspace seat. Then you hired a virtual assistant. That’s another $6-12/month. Added a part-time bookkeeper? Another seat. Brought on seasonal help for the holidays? Suddenly you’re provisioning five more accounts you’ll only use for three months, but you’re paying for the full year.

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Your Family Deserves Better Than Corporate Email: Why VPE is the Email Privacy Solution You've Been Waiting For

From Digital Doormat to Privacy Fortress: Taking Control of Your Family’s Email

Picture this: You’re signing up for your daughter’s school portal, your elderly father is trying to book a doctor’s appointment online, and you just gave your email to yet another store at checkout. Within weeks, your inbox is drowning in spam, tracking pixels are following your every click, and you’re wondering if that “urgent” email from “your bank” is actually a phishing scam. Sound familiar?

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The "Insecure" Truth About Your Inbox: Why Big Email Providers Are Letting Phishers In

Have you ever wondered why, in 2026, your “reputable” email provider still delivers messages that have zero cryptographic proof of who they’re from?

We’ve all seen them: phishing attempts with no SPF records and failed DKIM signatures. Yet, they sit there in your inbox—or at best, your spam folder—waiting for one accidental click.

At EMail Parrot, we believe it’s time to talk about the economic “elephant in the room” that keeps your inbox vulnerable.

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Virtual Private Email: The Missing Layer in Your Email Security Stack

The Problem with How We Share Email Today

If you’ve ever hired a virtual assistant, worked with a freelance team, or managed seasonal workers, you’ve faced an uncomfortable dilemma: how do you give someone email access without actually giving them your email?

The traditional solutions all have serious drawbacks:

• Share your actual credentials - Security nightmare. When they leave, you hope they don’t still have access.
• Buy them an email account - $6-12/month per person, plus IT overhead for provisioning and deprovisioning
• Use a shared Gmail account - Everyone sees everything, no accountability, messy threading
• Use email aliases - They’re just forwards; no collaboration, no oversight, no control

What if there was a better way? A way to give people email access that’s secure, collaborative, and doesn’t require handing over the keys to your inbox?

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The Hidden Dangers of BCC Email Mistakes: A Data Breach Waiting to Happen

If you’ve ever hit “send” on a mass email only to realize the recipients’ addresses are glaring back in the To or CC field—instead of safely tucked in BCC—you know the sinking feeling. It’s a classic slip-up, often chalked up to “just bad etiquette.” But for businesses, this isn’t a minor faux pas; it’s a full-blown data breach with teeth-baring legal, financial, and reputational risks that span the globe.

Take the 2024 blunder at Loughborough University in the UK: A simple failure to use BCC in a bulk staff email exposed hundreds of addresses, sparking privacy complaints and a swift internal investigation.¹ Stories like this aren’t rare—they’re warnings. Dismissing the risk as outdated naivety ignores how regulators worldwide are sharpening their enforcement, turning one careless click into a cascade of consequences.

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Beyond Email Encryption

Beyond Encryption: Why Protecting Email Metadata is Essential for True Privacy

In today’s hyper-connected world, email remains a cornerstone of communication - whether you’re coordinating a volunteer drive, rallying a community group, or simply keeping in touch with family. But as we’ve explored in previous posts like Why Email Still Matters in 2025, the rise of data breaches, targeted harassment, and surveillance has turned this everyday tool into a potential liability. You’ve likely heard the mantra: “Just use encryption!” While end-to-end encryption (E2EE) is a powerful step forward, it only tells half the story. The real vulnerability? Email metadata - the invisible breadcrumbs that reveal far more about you than any locked message ever could.

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Balancing Privacy and Cost: The Ultimate Guide to Seamless Volunteer Communication

In the world of volunteer-based organizations, clear and secure communication isn’t just nice—it’s essential. It keeps your team aligned, motivates participation, and fosters a sense of community. But here’s the catch: many tools force you into a tough choice between rock-bottom costs and ironclad privacy. One slip-up, and sensitive volunteer info could be exposed, scaring off potential members before they even join.

At Email Parrot, we’ve seen firsthand how these challenges can stifle growth. That’s why we’re passionate about solutions that prioritize both your budget and your volunteers’ peace of mind. In this guide, we’ll break down the communication tool spectrum, spotlighting why Email Parrot emerges as the game-changing sweet spot for privacy-conscious groups like yours.

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Ditch Facebook Groups: Why EMail Parrot™ is the Better Choice for Your Community

If you’re running a church group, book club, or volunteer organization, you’ve probably used Facebook Groups to stay connected. But let’s be real—Facebook isn’t always the best fit for your community. From privacy worries to annoying algorithms, there are plenty of reasons groups are looking for alternatives. That’s where EMail Parrot comes in—a secure, simple, and affordable way to keep your group connected without the Facebook chaos. Here’s why it’s time to make the switch.

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Why Email Still Matters in 2025

In an era dominated by instant messaging and social media platforms, email remains a cornerstone of digital communication. Its enduring relevance is underscored by its widespread adoption, versatility, and effectiveness across various domains.

📬 The Ubiquity of Email

As of 2024, there are over 4.48 billion email users worldwide, accounting for approximately 56.8% of the global population. This number is projected to surpass 4.85 billion by 2027. On average, each user maintains 1.86 email accounts, resulting in an estimated 8.3 billion email accounts globally.

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Lightweight CRM for Small Biz

Simpler, Cheaper Client & Customer Management

Micro and small business owners are stretched thin—CRMs like HubSpot ($30/mo) or Salesforce ($25/user/mo) add cost and complexity you don’t need. EMail Parrot™ turns your email into a lightweight CRM, unifies client comms, collects customer feedback, tracks leads, and more. At $5/mo per group, it’s simpler (email-native, no app), cheaper, and less time-consuming (10-min setup) than any CRM. Hide member emails with pseudonyms ([~john.team@emparrot.com]{.underline}), is deployable on your domain or ours, and enables relationship management right in your inbox. Start free—grow without the hassle.

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