Privacy

Stop Paying Per-User Email Fees: The Small Business Email Solution That Actually Makes Sense

Let’s talk about something that’s probably irritating you right now: your business email costs. You started with just yourself - maybe a free Gmail account or a modest $6/month Google Workspace seat. Then you hired a virtual assistant. That’s another $6-12/month. Added a part-time bookkeeper? Another seat. Brought on seasonal help for the holidays? Suddenly you’re provisioning five more accounts you’ll only use for three months, but you’re paying for the full year.

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The "Insecure" Truth About Your Inbox: Why Big Email Providers Are Letting Phishers In

Have you ever wondered why, in 2026, your “reputable” email provider still delivers messages that have zero cryptographic proof of who they’re from?

We’ve all seen them: phishing attempts with no SPF records and failed DKIM signatures. Yet, they sit there in your inbox—or at best, your spam folder—waiting for one accidental click.

At EMail Parrot, we believe it’s time to talk about the economic “elephant in the room” that keeps your inbox vulnerable.

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Virtual Private Email: The Missing Layer in Your Email Security Stack

The Problem with How We Share Email Today

If you’ve ever hired a virtual assistant, worked with a freelance team, or managed seasonal workers, you’ve faced an uncomfortable dilemma: how do you give someone email access without actually giving them your email?

The traditional solutions all have serious drawbacks:

  • Share your actual credentials - Security nightmare. When they leave, you hope they don’t still have access.
  • Buy them an email account - $6-12/month per person, plus IT overhead for provisioning and deprovisioning
  • Use a shared Gmail account - Everyone sees everything, no accountability, messy threading
  • Use email aliases - They’re just forwards; no collaboration, no oversight, no control

What if there was a better way? A way to give people email access that’s secure, collaborative, and doesn’t require handing over the keys to your inbox?

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The Hidden Dangers of BCC Email Mistakes: A Data Breach Waiting to Happen

If you’ve ever hit “send” on a mass email only to realize the recipients’ addresses are glaring back in the To or CC field—instead of safely tucked in BCC—you know the sinking feeling. It’s a classic slip-up, often chalked up to “just bad etiquette.” But for businesses, this isn’t a minor faux pas; it’s a full-blown data breach with teeth-baring legal, financial, and reputational risks that span the globe.

Take the 2024 blunder at Loughborough University in the UK: A simple failure to use BCC in a bulk staff email exposed hundreds of addresses, sparking privacy complaints and a swift internal investigation.1 Stories like this aren’t rare—they’re warnings. Dismissing the risk as outdated naivety ignores how regulators worldwide are sharpening their enforcement, turning one careless click into a cascade of consequences.

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Protecting Your Email Groups: How EMail Parrot™ Shields Members from Hidden Risks

Email groups have become a cornerstone of communication for families, clubs, activists, and communities, providing a simple way to share updates, organize events, and foster connections. However, these seemingly harmless interactions can expose group members to significant security risks, especially if proper safeguards aren’t in place.

The Risks of Traditional Email Groups

  1. Exposure to Phishing Attacks Traditional email groups often expose the email addresses of all participants, making it easy for cybercriminals to launch phishing attacks. Once an attacker gains access to a single account, they can impersonate a trusted member, spreading malicious links or attachments to others in the group​.
  2. Malware Distribution Malware, often disguised as legitimate documents or links, can quickly spread through email groups. Research shows that 92% of malware is delivered via email, and unsuspecting members, particularly those less familiar with cybersecurity, may inadvertently download harmful files​.
  3. Privacy Breaches Email threads that expose all recipients’ information can lead to privacy breaches. For activists or vulnerable communities, this can result in targeted harassment or worse.
  4. Infiltration by Moles Open or poorly managed groups are at risk of infiltration by bad actors. Once inside, these individuals can collect sensitive information or disrupt group activities.

How EMail Parrot™ Protects Your Community

EMail Parrot™ is designed to combat these risks with innovative features that prioritize security and ease of use:

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Email Parrot: A Unique Solution for Community Groups and Small Organizations

In today’s digital landscape, maintaining privacy and security in email communications is increasingly challenging, especially for small organizations, community groups, and nonprofits that often rely on personal email addresses. Email Parrot emerges as a specialized tool that addresses these concerns by offering robust privacy and security features tailored to the needs of these groups. Here’s how Email Parrot’s unique capabilities make it an ideal solution for a variety of customer groups.

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Community Engagement Made Safe

Volunteers are the backbone of grassroots and community organizations. Keeping them engaged is critical to achieving goals and ensuring long-term success. When volunteers feel valued and safe, they actively contribute, collaborate, and inspire others. However, maintaining engagement isn’t without challenges.

Key Challenges for Volunteer Groups

  • Privacy Concerns: Sharing personal details can deter participation, especially in ad hoc teams.
  • Communication Gaps: Coordinating schedules and managing diverse technologies disrupts engagement.
  • Safety Risks: Poor IT security or oversharing personal information erodes trust and discourages involvement.

How EMail Parrot™ Solves These Issues

EMail Parrot™ bridges the gap with a secure, affordable, and easy-to-use solution tailored for volunteer organizations. Here’s how it works:

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The Dangers of Group Email

Bowling teams, extended families, school groups, community groups, and many more are part of our lives. We all belong to these groups and many of these groups primarily use email to communicate and coordinate. This is well and good until it isn’t.

When we sign up at a website there are terms of use for our personal information and legal and financial liabilities to these companies if they don’t handle your information correctly. These ad hoc email groups have no such protections. We are trusting all the other members of the group to act responsibly and protect our information. For many groups this trust is appropriate, but for some it is not.

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